Travelling Light Co-ordinator

Travelling Light

Co-ordinator – 18 month contract

The Role:

We are looking for a skilled and enthusiastic Co-ordinator to support our Travelling Light project team of volunteers and part-time paid staff. Travelling Light promotes sustainable  travel in, and into, the Hope Valley.

Travelling Light aims to:

  • Make it easier for people to walk, wheel and cycle for everyday journeys
  • Increase the use of high-quality public transport
  • Reduce car use and encourage the switch to electric vehicles.

The Co-ordinator is at the heart of Travelling Light. The post-holder will arrange meetings and follow-up action, liaise with supporters, volunteers and public authorities, set up events and organise administrative systems. The job involves working collaboratively with people from a wide range of backgrounds. If you share our commitment to addressing climate change, are comfortable in working both independently and as part of a team, and happy to share your ideas, we would love to hear from you.

Who we are:

Hope Valley Climate Action is one of the most active local climate groups in Derbyshire. Through campaigns, advocacy and local projects, HVCA aims to tackle the causes of climate change and to make a positive difference to the future of the Hope Valley and beyond. HVCA created Travelling Light in 2021. It is a national beacon project, initially funded by the Department for Transport, and has the support of Derbyshire County Council and the Peak District National Park Authority..

A major focus for the next 18 months is the creation of the new Mayoral Authority for the East Midlands. The Mayor will have the power and capacity to provide much better public transport. In addition, the General Election will provide a fresh opportunity to work with our two MPs to secure national leadership. HVCA wants to see integrated transport on a par with best practice elsewhere in Europe:  bus and rail services that are high quality, easy to use, and connect with each other. Our objective in relation to public transport: one network, one timetable, one ticket.

Role Description:

The Co-ordinator will provide support to Travelling Light volunteers and staff. Detailed tasks  include:

  • Monitoring the project email account, including responding to queries and signposting to further advice/information, or passing to the appropriate team member.
  • Maintaining a central diary of meetings and events, and providing organisational support as required, such as booking local venues, liaising with attendees, collating and distributing agendas and documents.
  • Maintaining a project stakeholder database of volunteers, supporters, community organisations and local businesses, in line with GDPR and other policies.
  • Preparing internal and external communications, organising the collation of information and distribution of bulletins and campaign emails to supporters and volunteers.
  • Preparing digital and hard copy documents for publication or distribution including formatting, adding graphics and imagery and publishing on the website.
  • Attending in-person community and volunteer events to provide support such as welcoming and registering attendees, setting up/clearing down, answering queries and signposting people to further information.
  • Creating and maintaining accurate filing systems and records.
  • Processing invoices in accordance with HVCA’s financial policies and procedures.
  • Undertake such other duties as may reasonably be required.

Person Specification Knowledge, skills & experience:

Required

  1. Skill and experience of using Google applications and online meeting arrangements including preparing documentation content and layout to a high standard for publication on our website.
  2. Strong interpersonal skills with the ability to communicate effectively (verbally and in writing) at all levels.
  3. Experience of effectively planning and organising own workload (e.g. in order to meet deadlines) and an ability to work on own initiative.
  4. Experience of providing sound administrative support to a team and the ability to positively contribute and work supportively and collaboratively with colleagues.
  5. Commitment to, and ability to apply, the principles of equality and inclusion.
  6. Ability to set up and run administrative systems, and to identify ways that services can be improved.
  7. Ability and willingness to learn new skills.
  8. Working understanding of GDPR and/or data protection principles and the ability and sensitivity to maintain confidentiality.

Desirable – we don’t expect you to have all these skills, but experience in some would be an advantage, and a willingness to develop them would be helpful:

  1. Desktop research
  2. Using Canva for design work
  3. Experience of a similar working environment and/or understanding of working for a community/not-for-profit organisation
  4. Networking and building relationships with a wide range of people including volunteers and a range of stakeholders
  5. Campaigning
  6. Living or working in the Hope Valley

Terms

The appointment will be for 18 months in the first instance, starting as soon as possible. We expect an average of 40 hours per month, worked flexibly to meet the requirements of the job. Payment will be in the range of £15-£17.50 per hour, depending on skills  and experience. Additional work may be available to support other areas of HVCA activity.

The post holder will be expected to work from home, and to work flexibly to meet the requirements of the job. HVCA will meet communications and travel costs, and contribute to the cost of home working. You will report to Roger Clarke, HVCA’s travel and transport convenor.

Next Steps

Application is by covering letter, detailing the skills you would bring to the role and how you meet the person specification, and attaching your CV to rogerclarke@hopevalleyclimateaction.org.uk. Contact Roger for an informal chat about the opportunity. Closing Date: Thursday 29th February.

HVCA is an equal opportunities employer. More information about HVCA and Travelling Light is at https://hopevalleyclimateaction.org.uk/

This post is supported by the Foundation for Integrated Transport.

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